(Applicable to Synedat Group GmbH and its subsidiaries)
Version: 31 March 2025
Privacy Policy for Applications on jobs.synedat.com
Introduction
Thank you for your interest in applying to Synedat Group GmbH or one of its subsidiaries (hereinafter collectively referred to as “Synedat Group”). Protecting your personal data is of utmost importance to us. With this privacy policy, we provide you with comprehensive information about how we – Synedat Group GmbH and its subsidiaries – process your personal data in the context of the application process on jobs.synedat.com, for what purposes this is done, to whom we may transfer your data, and what rights you have with regard to your data.
Scope
This privacy policy applies to all applications submitted via the career portal jobs.synedat.com to Synedat Group GmbH or any of its subsidiaries. It also applies if you specifically apply for a position within a subsidiary of Synedat Group GmbH or if your data is added to our Talent Pool.
Controllers and Data Protection Officers
Controller responsible for data processing: Synedat Group GmbH Schillerstraße 3 38350 Helmstedt Germany Phone: +49 5351 52096‑52 E-mail: jobs@synedat.com Controller for applications to subsidiaries: The respective subsidiary of Synedat Group GmbH. Please refer to the address provided in the relevant job posting or on www.synedat.com.
Data Protection Officer for Synedat Group: E-mail: datenschutz@synedat.com Postal address: see above
Purposes and Legal Bases of Data Processing
Synedat Group processes your personal data for the following purposes:
Conducting the application process (e.g. reviewing and evaluating your application documents, contacting you, organizing interviews): Legal basis: Art. 6(1)(b) GDPR in conjunction with § 26 BDSG
Talent Pool: Inclusion and storage of your application data for future job offers based on your explicit consent Legal basis: Art. 6(1)(a) GDPR
Referral program: Processing contact data, profile information and application documents in the context of a recruiting or referral program Legal basis: Art. 6(1)(b) and (f) GDPR
Defense and assertion of legal claims: If applicable, processing your data to protect against or defend against legal claims, e.g. under the General Equal Treatment Act (AGG) Legal basis: Art. 6(1)(f) GDPR
Conducting competitions: Collecting and processing data necessary for participation and administration Legal basis: Art. 6(1)(b) GDPR
Use of analytics and marketing tools: Only with your consent, e.g. if you allow analytics or marketing cookies on jobs.synedat.com Legal basis: Art. 6(1)(a) GDPR
What Data is Processed?
In the context of your application, Synedat Group collects and processes in particular the following personal data:
First and last name
Address and contact details (telephone number, e-mail address)
Date of birth (if provided)
Application documents (e.g. cover letter, CV, certificates, references)
Details of your qualifications, education and work experience
Information from reference letters or in the context of recruiting programs
Results of the application process (e.g. interview notes, suitability assessments)
Communication data (e.g. correspondence with you)
If applicable, data for participation in competitions
If applicable, profile data from publicly accessible social networks (e.g. Xing, LinkedIn), if you provide these to us
The data is generally collected directly from you as part of your application or subsequently during the application process.
Automatically Collected Technical Data
When visiting jobs.synedat.com, certain information is automatically transmitted by your browser to our servers or those of our service providers, including:
Browser type and version
Operating system
IP address
Date and time of access
Referrer URL (e.g. from which website you arrived)
Device identifier, cookie ID
Session information
This data is technically necessary to ensure the secure and stable operation of the career portal.
Talent Pool and Referral Program
Talent Pool: If you give us your explicit consent, your application data will be included in the Synedat Group Talent Pool. We store your data there for up to 12 months in order to contact you about suitable future job offers. Your consent is voluntary and can be revoked at any time with future effect.
Referral Program: If you are referred by third parties or refer someone yourself, the relevant contact details and application documents will be processed as part of the selection process. All data protection principles of this policy apply here as well.
Competitions
For competitions occasionally offered, Synedat Group processes personal data exclusively for conducting and administering the competition (e.g. contacting winners). The data will be deleted after the competition has ended and any legal retention periods have expired.
Recipients and Data Sharing
Within Synedat Group GmbH and its subsidiaries, only those individuals who are entrusted with handling the application process have access to your data.
To provide and process the application procedure, we use contracted processors and IT service providers, for example for:
Applicant management system (e.g. Recruitee B.V., Netherlands)
Web hosting and e-mail service providers
Analytics services (e.g. Google Analytics, LinkedIn, Facebook, Indeed)
Competition administration
Data will only be disclosed to third parties if we are legally obliged to do so or if you have given your express consent.
Transfers to Third Countries
Some of the service providers used by Synedat Group GmbH and its subsidiaries are located outside the European Union (EU) or the European Economic Area (EEA), e.g. in the USA. In such cases, an adequate level of data protection is ensured through appropriate safeguards, in particular EU standard contractual clauses.
Cookies, Analytics Tools and Social Plugins
Synedat Group GmbH uses cookies and similar technologies on jobs.synedat.com. Necessary cookies are required for the functionality of the site. In addition, – with your consent – analytics and marketing cookies are used, for example from:
Google Analytics (with IP anonymization)
Google Ads / DoubleClick
Facebook Pixel / Meta Custom Audiences
LinkedIn Insight Tag
Indeed Conversion Tracker
Recruitee and other services
Use is only with your consent, which you can manage via the cookie banner. Social media links (e.g. LinkedIn, Xing, Instagram) are pure links that do not transfer data to third parties as long as you do not click them.
Further information on the cookies used and their retention periods can be found in the cookie notice on jobs.synedat.com.
Retention Periods and Deletion
Synedat Group stores your personal data only as long as necessary for carrying out the application process and for complying with legal obligations.
After the conclusion of an application process: No later than 120 days after notification of a rejection, unless you have been included in the Talent Pool or have expressly agreed to longer storage.
Talent Pool: Automatic deletion of your data after a maximum of 12 months or immediately upon revocation of your consent.
Referral program/competitions: Deletion at the latest after completion and expiry of legal deadlines.
Analytics and cookie data: According to the periods specified in the cookie banner.
Longer storage is only carried out where required by law (e.g. to defend against legal claims).
Your Rights as a Data Subject
Under the GDPR, you have the following rights:
Access (Art. 15 GDPR): You have the right to obtain information about your personal data stored by Synedat Group.
Rectification (Art. 16 GDPR): You can have incorrect or incomplete data corrected.
Erasure (Art. 17 GDPR): You have the right to have your data deleted, provided there are no legal retention obligations.
Restriction of processing (Art. 18 GDPR): You may request the restriction of processing, e.g. during a review.
Data portability (Art. 20 GDPR): You may request that your data be provided in a machine-readable format.
Objection (Art. 21 GDPR): You may object to the processing of your data for reasons arising from your particular situation.
Withdrawal of consent: You may withdraw your consent at any time with effect for the future.
To exercise your rights, please contact: E-mail: datenschutz@synedat.com Or by post to Synedat Group GmbH, Schillerstraße 3, 38350 Helmstedt, Germany.
Withdrawal and Objection Options
You can withdraw your consent to data processing at any time without formal requirements. Upon receipt of your withdrawal, the relevant data processing will be discontinued unless legal retention obligations prevent this. You can also object to the processing of your data for analytics, marketing, or other purposes at any time.
Automated Decision-Making
No automated decision-making or profiling as defined by Art. 22 GDPR takes place at Synedat Group GmbH and its subsidiaries. All decisions in the application process are made by people.
Right to Lodge a Complaint with a Supervisory Authority
If you believe that Synedat Group GmbH or one of its subsidiaries is not processing your personal data in compliance with data protection regulations, you have the right to lodge a complaint with a data protection supervisory authority.
Supervisory authority: State Commissioner for Data Protection of Lower Saxony Prinzenstraße 5 30159 Hanover E-mail: poststelle@lfd.niedersachsen.de Internet: www.lfd.niedersachsen.de
Updates to this Privacy Policy
Synedat Group GmbH reserves the right to update this privacy policy as necessary, for example, in the event of changes to the law, our processes, or the use of new services. The current version is always available on jobs.synedat.com/datenschutz.
Contact
Synedat Group GmbH Schillerstraße 3 38350 Helmstedt E-mail: jobs@synedat.com Data Protection Officer: datenschutz@synedat.com
We thank you for your trust in Synedat Group GmbH and its subsidiaries. If you have any questions about data protection, please feel free to contact us at any time.